• Create and manage bid invitations to subcontractors and vendors within Buildertrend
• Upload, organize, and maintain project documents, correspondence, and records
• Draft and issue purchase orders (POs) and change orders (COs), ensuring accuracy and alignment with project budgets
• Track change order approvals and coordinate internal follow-ups for timely execution
• Verify and release subcontractor and vendor invoices, ensuring alignment with POs and COs
• Enter vendor bills and reconcile them against purchase orders for accounting accuracy
• Perform digital material takeoffs for finish and construction items using Bluebeam to support procurement and budgeting
• Assist with sourcing, ordering, and tracking delivery of finish materials
• Monitor and collect Certificates of Insurance (COI) and subcontractor agreements to maintain compliance
• Provide administrative and operational support to the Construction Manager and Project Manager