Project Administrator (Development & Construction)

The Project Administrator for the Development & Construction operation is responsible for all administrative functions for each project being managed by the Project Management team. This role is responsible for preparing department budgets and schedules, and monitors and maintains records of the status of projects. The position must Maintain in-depth familiarity with the dynamics and scope of projects and manage the flow of information and communication systematically among managers so as to optimize the efficiency of the operation.  Responsibilities include managing the warranty claims for all construction and development projects.

Compensation:

$65,000 - $80,000/year (Exempt)

Reporting Relationship:

Reports to:     Sr. Vice President of Development & Construction

Supervises:    n/a

• Conduct individual and business affairs in highest ethical and legal fashion.
• Establish and contribute to a supportive, creative, enthusiastic, and cooperative working environment for all.
• Build strong communication links with supervisors, peers, and employees.
• Continuously strive for excellence in the workplace, the Company environment, and as a Company representative.
• Comply with all Company policies and standards.
• Conducts business in alignment with the Mission, Vision, and Values of Pūlama Lāna‘i.

• Prepare and/or assist in preparing, submitting and tracking all construction permits. 
• Manage all Warranty Claims including assigning to contractor, tracking work, coordinating with Facilities Leasing and Maintenance and closing out the claim.
• Manage flow of information and communication with County agencies for plans & permits.  Establish relationship with County personnel including coordinate meetings virtually or in person. 
• Prepare and organize the project requests documents.
• Manage / Facilitate / Create administrative documents such as meeting notes, correspondence, forms, updating spreadsheets for budget tracking.
• Organize and Manage the Dev/Con offices. Duties to include:
  • maintain department files.
  • Make travel arrangements. 
  • Prepare travel and local expense statements.
  • Order and maintain supplies.

• Perform other duties as assigned.

• Requires minimum of 3 years previous experience, preferably in Development, Construction, and/or the Architecture/Engineering Field. 

• Able to travel to Lāna‘i or Maui on a regular basis. Overnight stays may be required. 

• Must be proficient in Outlook, Word, Excel, PowerPoint, and Bluebeam. 

• Requires excellent written and verbal communication and organizational skills.

• Requires relating to people in a friendly and professional manner.

• Requires working to established procedures and maintaining reliable work attendance.

• Able to think and make effective decisions quickly.

• Ability to create effective working relationships with people.

• Must be able to maintain a positive attitude and work under pressure.

• Valid Hawaii Driver’s License and successful review of Motor Vehicle Record
   

Physical Requirements:

The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, of all duties, responsibilities and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.