DEPARTMENT ASSISTANT (Entry) - Construction Management - Huntington Beach, CA

This is a Non-Permanent, Part-Time Position

The Ideal Candidate possesses effective communication and cooperative interpersonal skills, the ability to work well in a busy office environment where attention to detail is important, excellent customer service skills, and be available to work a minimum of 20 hours per week year round. 

• Assists supervisor and department staff members with a variety of support duties as assigned
• Assists in researching, compiling, and analyzing data
• Prepares and/or processes routine reports, correspondence and records
• Performs computer data entry to record and retrieve department information
• Interacts with interdepartmental staff and other agency representatives in obtaining or providing data
• Performs routine clerical tasks as needed; including copying and filing documents, collating materials, answering telephones, etc.
• Performs routine field reconnaissance and inspections as needed
• Picks up and delivers documents, materials, supplies, etc., as needed
• Assist in billing and data input as directed by supervisor and department staff members
• Assist in turf removal inspections
• Assist with new development inspections
• Performs related duties as assigned

Knowledge of: 

• Business English, spelling and grammar
• Modern office practices, procedures and equipment 
• Personal computer operations 
• Basic math principles 
• Effective public relations/customer service principles, practices and techniques

Ability to: 

• Utilize general office equipment such as telephone, fax, printers, copiers, and computers
• Learn and apply City policies, procedures, rules and regulations
• Conduct basic research
• Compile and analyze data and prepare accurate reports and correspondence; reason logically, draw valid conclusions and make appropriate recommendations
• Maintain work effectiveness and meet deadlines with frequent changes in workload and the priority of assignments
• Understand and carry out oral and written instructions
• Communicate clearly and concisely, orally and in writing; establish and maintain cooperative working relationships with those contacted in the course of work
• Provide quality customer service

APPLICATION AND SELECTION PROCEDURE: 

• Application Review
• Department Interview
• Background
• Appointment

Please Note: Our primary means of communication with applicants is sent via email; therefore, please include a valid email address on your application.