Duties
(NOTE: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
· Coordinate, research, and/or direct the completion of special maintenance projects through vendors, contractors, and trades organic to the Facilities Management Division.
· Coordinate projects through meetings, correspondence, and presentations where information is exchanged.
· Prepare meeting agendas and perform all necessary jobs to coordinate meetings.
· Prepare reports on status of projects.
· Work closely with consultants to keep all parties informed on all latest developments.
· Create and revise project schedules including generating tasks, estimates, dependencies, and milestones.
· Prepare contractor request for quotations (RFQ).
· Ensure resource availability and allocation.
· Develop and manage changes to the project scope, project schedule, and project costs using appropriate verification techniques.
· Track all paperwork for Facilities’ building projects through a centralized location.
· Coordinate with other county departments/divisions on timelines and requirements for Facilities’ building projects.
· Assist with identifying, establishing and monitoring interdepartmental work requests resulting from Facilities’ building projects.
· Monitor internal work orders associated with Facilities’ building projects to ensure completeness of records.
· Monitoring project schedule and assist with distributing status reports to stakeholders.
· Monitor project budget and control expenses to maintain the forecasted cost at completion.
· Promote and maintain a high level of quality assurance /quality control on all projects.
· Assist in conducting feasibility studies.
· Generate reports for Facilities’ building projects and distribute to management for analysis monthly, quarterly, annually or as needed.
· Conduct studies concerning productivity of operations.
· May be assigned to other county locations based upon operational needs.
· Attends work on a regular and consistent basis.
· Must adhere to Federal, State, County and Local ordinances.
· Responds to emergency situations.
· Performs other duties as assigned.
Minimum Requirements
A Bachelor’s degree in Business Administration, Public Administration, Construction Management, Project Management, Facility Management, or closely related field and three (3) years of hands-on experience in an administrative management position. A comparable amount of education, training, and experience may be substituted for the minimum qualifications. Must possess and maintain a valid Florida driver's license at the time of hire. The preferred candidate, having met the minimum requirements, will have a Bachelor’s degree in Construction Management, Facility Management, or Project Management and (5) years of experience in managing multiple construction projects for a large organization.