Construction Contract Administrator - Van Nuys, CA

About the Company

A well-established and growing construction firm with over 30 years of industry expertise. The office environment is professional yet relaxed, with a close-knit team that values efficiency, strong communication, and results-driven operations. The company also manages a portfolio of real estate assets, offering exposure to both construction and property management.

Position Overview

This role oversees a wide range of responsibilities in accounting, contracts, payroll, and HR. Ideal candidates will be confident, proactive, and detail-driven with deep experience in construction accounting and QuickBooks Pro Desktop. This is a hands-on role requiring someone who thrives in a fast-paced and collaborative setting.

Key Responsibilities

• Record and reconcile project costs in QuickBooks (GL, job cost, AP/AR)

• Process payments to subcontractors and vendors; track lien releases and 20-day notices

• Generate client invoices and pay applications

• Manage monthly GL, bank, and credit card reconciliations

• Handle full-cycle, in-house payroll (biweekly), including tax filings, W2s, W9s, 940/941, garnishments

• Perform insurance audits and worker’s comp compliance

• Serve as HR lead: monitor hours, track deductions, manage employee records

• Support accounting needs for real estate properties (e.g., rent tracking, vendor payments)

• Manage bid board and estimator assignments

• Coordinate reports and data for CPA and upper management

Must-Have Qualifications

• 3+ years in commercial construction accounting

• Proficiency in QuickBooks Pro Desktop

• Strong AP/AR, GL, and payroll experience

• In-house payroll processing experience

• Excel and Microsoft Office proficiency

Nice-to-Have Qualifications

• Experience communicating with clients and handling billing

• CPA collaboration and ad hoc reporting adjustments

• Notary license (or willingness to obtain)a

Ideal Candidate Profile

You bring construction industry knowledge and accounting acumen, with the ability to manage multiple competing priorities. You take pride in clear communication, accuracy, and driving results in a collaborative environment.